An AI medical scribe for clinics on Tebra
Notermed records the visit, drafts the clinical note, and files it into the patient's Tebra chart once you have reviewed and signed it. You keep the chart you already use. Nothing is filed until you sign.
Tebra was called Kareo before the rebrand, so if that is still the name on your practice's account, it is the same one Notermed connects to.
How Notermed works with Tebra
Five steps, and four of them are the ones you already do. Only the first is setup, and it happens once.
Step 1
Connect your Tebra account
Whoever manages your clinic's integrations enters the Tebra customer key, API user and password once. Notermed runs a read-only connection test and tells you whether the credentials work, so you find out then rather than at the end of a clinic day.
Step 2
Record the visit
Start the session on the web app or on your phone and talk with your patient the way you always do. Doctor and patient speech are separated for you.
Step 3
Read the draft
A structured note comes back from the conversation, in your own template. Change anything you want changed. Until you sign it, it is a draft and outside the record.
Step 4
Sign it
You sign every note yourself. Nothing is sent to Tebra before that, and Notermed never signs on your behalf.
Step 5
File it to the patient's Tebra chart
Notermed matches your patient to a Tebra patient on first name, last name and date of birth, or you search on part of the full name and pick from the results. The signed note is then filed into that chart as a document. If two patients match, you choose. If none match, nothing is filed and Notermed says so.
Afterwards the visit carries its own send status, so you can tell a note that reached Tebra from one that failed or is still waiting on a patient match.
What holds true for your patient data
These apply from your first free session, on every plan, whether or not you connect Tebra at all. The technical detail is on the security and HIPAA page.
A BAA first
We sign a Business Associate Agreement with your clinic before any patient data is processed.
US servers only
Patient data is stored and processed only on servers in the United States.
Encrypted throughout
Recordings, transcripts and notes are encrypted in transit and at rest.
Never training data
Patient conversations are never used to train AI models.
Yours to sign
Every note is a draft until the clinician reviews it and signs it.
What the Tebra connection covers
Tebra is the one EHR Notermed connects to today. Other systems are on the roadmap and are not built yet. If your clinic runs something else, ask us before you sign up and we will tell you honestly where yours sits. You can read the current position on the EHR integrations page.
Built today
- Verify your Tebra credentials with a read-only connection test
- Look up a Tebra patient by first name, last name and date of birth
- Search as you type on part of a patient's full name
- File a signed clinical note into that patient's Tebra chart as a document
- See the send status on the visit afterwards
Not built
- Importing appointments or reading your Tebra schedule
- Writing into named Tebra fields, coded problem lists or other structured data
- Reading a patient chart, problem list, medication list or past notes out of Tebra
- Any EHR other than Tebra
Questions clinics on Tebra ask
Does Notermed put the note into the Tebra chart automatically?
No. Notermed drafts the note, you edit whatever you want changed, and it stays a draft until you sign it. Filing it to Tebra is a separate step you take after signing, so nothing reaches the chart before you have read it.
How does Notermed find the right patient in Tebra?
It searches your clinic's Tebra patients by first name, last name and date of birth. You can also type part of a patient's full name and pick from the results. If more than one Tebra patient matches, you choose which one. If none matches, nothing is filed and Notermed tells you to pick or create the patient in Tebra first.
How is the note stored in the Tebra chart?
As a document on that patient's chart, named so it is recognizable as the clinical note for the visit. Notermed does not write into individual Tebra fields and does not add coded problem lists or other structured data.
Does Notermed pull appointments or schedules from Tebra?
No. Reading your Tebra schedule is not built. You start the visit in Notermed, and the only thing that moves the other way is the signed note you file into a patient chart.
How do I know the note reached Tebra?
Each visit carries its own send status. It will tell you the note was sent, or that the send failed, or that it is still waiting on a patient match. A failed send leaves your note exactly as it was, so you can fix the cause and file it again. And if you filed the note in Tebra by hand, you can mark the visit as filed here, which Notermed records as your word rather than as a send it can confirm.
Who can see the patient data Notermed holds?
Only your clinic. Each clinic is kept separate from every other, access inside a clinic is by role, and every read of patient data is logged. We sign a Business Associate Agreement with your clinic before any patient data is processed, patient data is stored and processed only on US servers, and patient conversations are never used to train AI models.
See it on one of your own visits
Bring a Tebra account and a consultation. We will walk through the note and the filing step with you, and tell you plainly if Notermed is not a fit yet.